TheJournal.ie uses cookies. By continuing to browse this site you are agreeing to our use of cookies. Click here to find out more »
Dublin: 10 °C Saturday 25 May, 2013

Explainer: How much sick leave can civil servants take?

Here’s what the official regulations say…

Image: John Stillwell/PA Archive/Press Association Images

IT EMERGED TODAY that the cost of sick leave in Government departments came to just over €26.5million last year.

But how much leave are civil service employees allowed to take? The fundamental limits are set out in a Department of Finance circular (pdf here) from 1978. We’ve picked out the key figures for you.

Permanent employees are limited to seven days uncertified (ie without a doctor’s note) sick leave in any 12-month period.

However, this can only consist of absences of one or two days. Anyone out of work for longer than two days must provide a medical certificate.

If employees have a medical certificate, they can receive full pay for the first six months they are off sick. After this their pay is reduced to half. However, “as a general rule” a single medical certificate is only valid for one week’s absence.

There is a maximum of 12 months’ certified sick leave in any four-year period – though this can be extended, without pay, in certain instances.

In the civil service, anyone taking time off sick must notify their superior in writing on the first day they are absent.

Managers in Government departments are also given guidelines (pdf here) on how to manage sick leave and prevent abuse.

The 1978 circular notes that “special sick pay conditions may be applied in respect of absence due to tuberculosis”.

Private sector

In the private sector, there are currently no laws compelling employers to provide sick pay. However, workers with sufficient social insurance contributions – and who have no entitlements at their workplace – can apply for Illness Benefit from the Department of Social Protection.

If any worker – public or private – is ill during their annual leave, and has a medical certificate, these days do not count as holiday and can be taken again at a later date. The same applies for anyone certified as sick during a public holiday.

Read: The annual bill for sick leave in the civil service>

Poll: Should a doctor’s note be needed for all sick days?>

Read next:

Comments (34 Comments)

  • Having been a patient in hospital ,I would prefer if staff with head colds stayed well clear of me ,also at work people turning up with sore throats and chills doing nobody any favours . But putting u down sick for ur days off is rediculous .

    Reply
  • Tim ,hip replacement after 32 years nursing(mostly geriatric)any sympathy?certainly no sympathy reflected in cheque. Only for the journal would have gone Barmey

    Reply
  • For nurses if u are out sick on say Friday,and it happens to b ur weekend off u are considered sick while off duty till u are due back which could b the Monday night .so even tho. U may have only been sick on the Friday. ,u are also considered sick on ur off days sat and sun.this makes the sick leave time appear excessive.

    Reply
  • As an ex civil servant I have to speak out against the wave of bad feeling directed at them.

    I’m sure many civil servants would like to give up their uncertified sick days for possible career advancement (moratorium on promotions), stable wage (25% pay cut over the past 5 years) to name just two, but it’s not an option. Instead civil servants feel institutionalised, that they MUST stay put – job for life et al.

    Speaking from experience (not from a conversation I heard on a bus 20 years ago), I was 6 years as a CO, and when I left had a take home pay of €370 per week. That’s €9 per hour.

    Reply
  • Brian this certainly does not happen with nurses as u are afraid to stay at home ESP.if u have a family as u never know when there will b an incident where u will need time ,so u would no b wasting days for the hell of it.if a nurse is out sick it’s because she has to b.

    Reply
    • Exactly Eilish, nobody in the Health Service is dumb enough to waste their precious sick leave as we all know damn well we’re gonna need it, plus we can’t afford to go running to GP’s looking for certs at €50 plus per go. When we’re sick, we’re genuinely sick. This whole thing seems to be a campaign to reduce the sick leave entitlements in the Public Service. Watch this space.

      Reply
  • To clarify, I’m fairly sure that in the past few months the government have halved the length of time the public service can receive full pay to 3 months (over 4 years). I don’t know if this is already in effect or in the process of being brought in though. It still seems substantially better than some parts of the private sector however.

    Reply
    • Nurses do have to do a back to work interview .and seven days are run up very quickly if ur sick on the last day of ur week on duty and then considered sick for ur week off till u return on duty.

      Reply
    • @Ruairí You are right, I know myself and my colleagues are entitled to 12 weeks certified sick leave and I’m there almost 20 years. This can be extended to 24 weeks in extreme circumstances but an application has to be made in writing and it can only be given once every few years or so. I know or a few instances where people with serious illness were refused this.

      Reply
  • Seriously is this news??

    Reply
  • How about we impose equal rules in public sector as private sector? No un-certified sick days.

    Reply
  • mel 04/07/12 #

    If love to see the figures for the 7 uncertified sick days ie how many people take them also how many are on a Monday or Friday
    Also what isn’t mentioned is the fact that a lot of civil servants work an official 37 hr week but unofficialy work 39 r 40 hrs and let these hrs build up and then take holidays
    Here’s a suggestion work a 39 hr week like the test of us

    Reply
    • Sick leave on Friday and / or Monday must be certified

      Reply
    • Flexi time is an official policy not an unofficial perk and is policed accordingly. It also exists in certain private sector companies too and is not a civil service conspiracy. We can’t just work up a day to take a day whenever, there are limits. The year is split up into 13 four week flexi periods, in any one you can work up a max 10 and a half hours which you can then take as a day and a half in the next period. If you were to take away flexi our hours wouldn’t increase, we would just work a normal 9-5 office shift.

      Reply
    • 680199 04/07/12 #

      In fact civil servants work and are paid for a 41 hour week, additional hours for junior grades are calculated on this basis – more senior grades give their time free, or at reduced rates- the anomaly comes from flexible working which removed meal breaks from time calculations. On your basis these employees would be entitled to a pay rise.

      Reply
    • “test” you need a “rest” from typing. Great job that allows so much free time to write so much rubbish! If things are so good in the PS change over and see how you like it. By the sounds of it jealousy is eating you up! Does Angela Merkell think you’re working too?

      Reply
  • Can anybody confirm some disturbing information I received recently – that if you are a civil servant your trade union insists that you take sick leave even if you are not sick. If this is true then serious changes must be made. Has the Government the “bottle” to address these disturbing issues?

    Reply
  • The problem here is that civil servants seem to include these uncertified sick days as “annual leave”. In other words they are entitled to take them and should do so. I recall years ago listening to a Dublin Bus inspector telling a bus driver of his entitlements including his sick leave (to be taken as annual leave) while the passengers waited for the bus to depart from the stop (late).

    I notice in the guidelines that there is no reference to sick leave being taken on a Monday or Friday – I know one third level institution that has specific regulations on these days.

    Also what ever civil servant should be required to do is a “return to work” interview with their superior. This interview establishes the nature of their illness and if they are fit and healthy to return to work. Plenty of private sector companies do this.

    These regulations fro 1978 need an overhaul!

    Reply
    • Brian, Dublin Bus inspectors are not civil servants, so if you’re going to bash the civil service may I suggest you use civil servants in your example. Basically what you’ve done here is claim to know the way civil servants think using non civil servants as an example.

      Either way, you should not use one example of one eejit milking any system to paint everyone with the same brush. It’s no better than saying “The problem with foreigners/unmarried mothers/(insert other easy target here) is thet they’re lazy/a drain on society/all on the fiddle/(insert accusation du jour here) cos I heard one of them on the bus saying to their friend….blah blah blah”

      Reply
    • We do have a return to work interview and 180,000 days to nearly 300,000 employees is less than a day per person per year, that hardly supports your assumption that all us civil servants consider we have 7 extra days off a year!

      Reply
    • Joseph if the figures you’ve stated are correct then why the need for the article? I don’t tend to like these type of reports because you can generally put together a batch of figures to prove whatever point you want! I thought I heard on the radio the average was 14 days leave but once again what exact figures they were referring to is unclear!

      Reply
    • Ted, the original article, linked at the bottom of the article above, stated this as the leave across the public service, if this is the case then it is out of a sample of nearly 300,000. If it is a case that this is only a sample of departments then I’ll happily retract my argument but as it was written I appear to be correct. As to why the article was published, I’d say that’s more of the same anti-public service bias that’s been prevalent in the mass media for a while now, unquantified large figures always seem shocking when taken out of context

      Reply
    • @Too Trueleft You are of course correct. I should be using the term “Public service”. The problem is endemic in both the Public service and the civil service as a subset. As for the bus conversation – it happened almost two decades ago on a bus in Abbey St. I was so annoyed at the time that I still remember it!

      But it is true and I do know people in the civil service and it is they way they think and it’s time for it to be called to book.

      Reply
    • Well brian , if you can read civil servants minds like you seem to be able to think you can, what word was I thinking when i read your post?

      Reply
    • If and I say IF a Dublin Bus inspector even was a servant of the state would he/she not be a Public Servant!
      It’s time to check and get facts correct before making a comment. All it does is highlight how little people really know!
      Chinese whispers comes to mind

      Reply
  • I’m on annual leave. Judging by how many public servants are commenting on this webpage, I’d love to know how many are A) At ‘work’ or B) on ‘sick’ leave

    Reply
  • mel 04/07/12 #

    Well said Tim this forum is full of civil servants ,they must be all so busy

    Reply
    • @mel
      You must be flat out too!

      Reply
    • Just to let you know Mel civil servants are soo busy and so stressed but still try to remain calm in our undivided efforts to advice and do everything we can for all the people out there who need assistance something I have to say we all take very seriously especially in today’s crisis, while we civil servants those of us that still have a job & are glad to have one but at what expense, how would you feel in our shoes where wages are so small and I will speak for myself here but on behalf of hundreds more in the same position, such SMALL WAGES I am at breaking point unable to meet mortgage payments, look after kids, bills and food and they are the bare necessities, AND ON TOP OF ALL THAT listen to the backlash from the public who I think do not realize that civil servants majority are on shocking low wages (all the cuts as well) expected to do the work of others so a huge work load ( shortage of staff, as people have left the workforce) new work practices and huge demands with regard to volume of work and targets. so i think if you stopped and thought about all this you might look at things differently, there is nowhere for us to turn?? we cannot take much more of this bloody criticism and by the way WHERE WOULD THE COUNTRY BE WITHOUT US?? WE ARE PAYING FOR THE MISTAKES OF BANKERS AND GOVERNMENT, WE ARE HELPING GET THE COUNTRY BACK ON ITS FEET BY GIVING AWAY OUR WAGES AND TAKING ORDERS BEYOND OUR CALL OF DUTY, LOOKING AFTER THE PUBLIC WHICH I AM DELIGHTED TO BE ABLE TO DO AND BELIEVE YOU ME STILL STAYING CALM WHILE YOU AND THE REST BULLY, HARASS AND PUT US DOWN…. BLOODY COP ON AND WAKE UP AND SEE WHAT IS HAPPENING BEFORE YOU CRITICIZE NEXT TIME…

      Reply
  • I have never called in sick to work in my 10 years as an employee. However if i could afford to i would probably have taken a few on a monday here and there.

    Reply

Add New Comment